To All Awards

If this is your first time entering this year, please review all sections below. Some rules have changed.

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Deadlines

The deadline for Student is May 12, 2017.

We do grant short extensions, but we cannot guarantee one. You should therefore attempt to have your entry finalized by the deadline date.


Eligibility

The contest is international and open to any work completed as a school requirement or independently during the course of your studies.

Most categories are for post-secondary students, although there are a limited number of categories for high school students.

If you graduated within the last year and the work that you are interested in submitting to the 2017 Student Awards was not submitted to last year's Student Awards, then you are eligible to enter.

Eligibility FAQ

Do I need to get the rights of the subjects in my work? Although you do not need to send us a copy of release forms, we do suggest that you get them. If your work is chosen you will need to grant us the rights to reproduce the image or images for both our online and print publications, so you would most likely need to have these rights in place to protect yourself. Entrants that come back to us requesting we don’t run their winning work because they don’t have the rights will not be refunded for their entry.


Entry Fees

Advertising, Design, Photography, Illustration
Single: $30
Series: $40
Campaign: $45

Interactive
Single: $40
Campaign: $45
High School
Single/Series: $20


Categories

For the full list of Student categories, download our Student Category PDF, or for all Applied Arts Awards categories, download our Comprehensive Category PDF.

Categories FAQ

Can I enter a piece in multiple categories? Yes. In your account on the My Entries page, click “Submit in another category” on any entry you have created. A duplicate entry will be created with all the same information. Just be sure to change the discipline and entry category to the new one you want to apply to.
 
Which category does my entry belong in? Often the best way to understand a category is to see previous work that won in that category. Check our Winners Gallery for examples. If you still have questions regarding our categories or require assistance in selecting the appropriate category, please contact our awards coordinator at 416-510-0909 x27 or awards@appliedartsmag.com.
 
Is my entry a single or a series? A single means one piece, and series means you are submitting more than one piece of the same project to a maximum of three. If an entry contains more than three images, the three that are to be judged must be identified.

Where are the complete categories you used to have? In some cases, we have combined Series and Complete into one category, and in others we have renamed Complete into Entire Campaign to avoid confusion.


Credits

Once you pay for your entries, credits are FINAL. You have the opportunity to work on your entries, save and log out if you are still collecting credit information. Only proceed with payment once your credits and descriptions are complete.

We will reproduce these credits in the magazine and in our online winners gallery alongside your winning image(s). Credits will be reproduced in the order that you specify. Review your credits and their sort order carefully! Only the first 6 credits will appear in print, whereas all of your credits will appear online.

After the time of payment, credits will not be changed so please carefully review titles, spellings and contact information.


Judges & Scoring

Applied Arts contests are judged by panels of highly regarded industry professionals and experts, in a rigorous process. Every entry is scored independently, based on creative merit, technical excellence and suitability for end use. Discussion is not permitted and judges must abstain from voting for their own work. Judging for Student takes place in June and is entirely online. Entries that meet our pre-determined cut-off score are published. Check back soon for our list of confirmed judges.


Preparing & Submitting Entry Material

Entering is easy with the following five steps.

Step 1: Create an Account

When you click Enter Now at the top of this page, you’ll be asked to Create an Account with an email and password. This account will be used to manage all of your entries. Once you’ve created that account, you can create, edit and pay for entries on the My Entries page.

Step 2: The Entry Form

ALL entrants must complete an online entry form, regardless of payment or material submission method, to be eligible for entry.

On the main My Entries page, click on “Submit a new entry in one of the awards.” You can then select which award program you’ll be entering, and have the chance to review this FAQ information. When you’re ready, click the Enter Now button below or at the top of the page.

When filling in your contact details, it is very important to provide a telephone number and e-mail address that you access regularly, outside of school. All winners will be notified after the finish of the regular school year and it is crucial that you are available to provide the images we need for print. Final credits and a description must also be submitted at the entry stage. This information will be used for reproduction in the magazine if your entry wins.

For series entries, only ONE form needs to be submitted per series. Please put all the titles in the “Title” field, separated by a slash between each. If you are entering an image as both a Single and as part of a Series, a duplicate image with its own online entry form and entry fee must be submitted.

IMPORTANT: If your work incorporates someone else’s imagery, get permission for its use, when possible, especially if you are a winner. It is the responsibility of the entrant to ensure that copyright is not infringed.

Step 3: Review Your Credits and Entries

Review your credits before making final payment, to be sure all information is accurate, or save and come back at a later date to add more entries.

NOTE: We now require complete credits at the entry stage. This information will be used in both the magazine and in our Winners’ Gallery online if your entry is chosen as a winner. Credits will be reproduced in the order that you specify, so please be sure to review this information carefully. Only the first 6 credits will appear in print, with all credits appearing online, so the order matters. See the “Credits” section above for more information.

Step 4: Acceptable Formats & File Submission

For a Single entry, you may upload one file. For a Series entry, up to three images may be uploaded. Alternatively, you may submit a URL in place of digital files for judging. The URL should be a direct link to your entry and not part of a larger portfolio site. Please refrain from including personal information such as contact info. This should be a site for your awards entry only.

Digital Images: Images must be supplied in JPEG format at 72 dpi in RGB (not CMYK). Files must not exceed 2MB. Alternatively, you may submit a URL in place of digital files for judging. URL should be a direct link to your entry and not part of a larger portfolio site. Please refrain from including personal information such as contact info. This should be a site for your awards entry only.
 
Radio: Files must be supplied in MP3 format or be available by URL. For MP3 submissions, use 128kpbs bit rate. For series entries, please include one second between each spot and upload as a single file. Files must not exceed 3MB. Alternatively, you may submit a URL in place of a .mp3 for judging. URL should be a direct link to your entry and not part of a larger portfolio site. Please refrain from including personal information such as contact info. This should be a site for your awards entry only.
 
Television: Files must be supplied in QuickTime (.MOV), MP4 format or viewable by URL. For QuickTime or MP4 format, compress using H.264 codec to 640x480 pixels. For series entries, please include one second between each spot and upload as a single file. Files must not exceed 5MB. Alternatively, you may submit a URL in place of a .mov /mp4 for judging. URL should be a direct link to your entry and not part of a larger portfolio site. Please refrain from including personal information such as contact info. This should be a site for your awards entry only.
 
Editorial Design: Entries should be submitted in JPEG format. Up to three file uploads are allowable. This can consist of a series of covers, opening page and two spreads, etc. Double page spreads can be submitted as a single file upload. Alternatively, you may submit a URL in place of digital files for judging. URL should be a direct link to your entry and not part of a larger portfolio site. Please refrain from including personal information such as contact info. This should be a site for your awards entry only.
 
Typography Design & Application: Entries should be submitted in JPEG format. Up to three file uploads are allowable. This should consist of the typeface design as well as examples of the typeface being applied. Alternatively, you may submit a URL in place of digital files for judging. URL should be a direct link to your entry and not part of a larger portfolio site. Please refrain from including personal information such as contact info. This should be a site for your awards entry only.
 
Websites: A URL must be included in your entry form, so websites should be live until the end of July 2017.

Online Animation, Game Design & Development, Digital Visual Effects, Digital Character Animation and Broadcast Graphics: If your entry is not interactive, files can be supplied in a QuickTime (.MOV) or MP4 format. If your entry is interactive, it should be available for viewing online and a URL must be included in your entry form. Websites should be live until the end of July 2017.

NOTE: If you are selected as a winner, you will be notified by e-mail and asked to send in high-resolution files. Please ensure you have provided a current contact email in your entry.

Step 5: Upload your File

Once you have completed the entry form, you will be asked to upload the entry digitally. Follow the instructions on how to do this. Hard-copy entries are not accepted for this competition.

Single Entry – One image or video file
Series entry – Up to three images or videos

Entry Material FAQ

Can I submit a hard copy or disk? No. We accept digital entries only for this competition. Entering is quick and easy, with entry, file upload and payment completed in a few simple steps.

The program crashed. Did I lose everything? Logging into My Entries page, you will have the opportunity to submit additional entries. This will simply generate a new confirmation email when you complete your entries with payment.

The file I uploaded won’t show me a preview. You may not see the image preview if you haven't followed the specs outlined in the Preparing & Submitting Entry Material section above. Please check your file and re-upload. If you continue to experience difficulties, please contact our awards coordinator at 416-510-0909 x 27 or awards@appliedartsmag.com.

I uploaded the wrong file. You can resubmit images at any time. Simply click REMOVE beside the appropriate file and re-upload your image.

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Payment & Refunds

Payments can be made by Visa, MasterCard or American Express (we are accepting Amex on Canadian payments only at this time). For U.S. and foreign entries, submit fees in US funds.

For teachers submitting on behalf of their students: Contact our awards coordinator at awards@appliedartsmag.com or by phone, 416-510-0909, ext. 27, and you will be given a School Group Submission Code that should be used by your students. You must then relay this code to your students, which they will use to finalize their entries. NOTE: Each student must complete an online entry form (including final credits and a description which will be used in the event that the entry wins) and upload the corresponding images as part of this process. The School Group Submission Code is then used in the Payment Options to finalize their entry. Once all students have submitted their entries, please contact us with your School Group Submission Code, so that we can process your payment for the group.

If you require an alternate payment method, we can only accept cheque or money order in special circumstances. These cases must be pre-approved by Applied Arts. Contact Vicki at vicki@appliedartsmag.com with your request.

If you are entering a piece as both a Single and as part of a Series, a duplicate copy with its own Online Entry Form and fee must be submitted. Please keep a record of your submissions.

Please include a copy of your e-mail confirmation with your payment by the entry deadline. If payment is received after that date, your entry will be considered incomplete and will not be included in judging.

Payment FAQ

Can I submit more entries after paying? Logging into My Entries page, you will have the opportunity to submit additional entries. This will simply generate a new confirmation email when you complete your entries with payment.

Can I get a refund? Entries are non-refundable; costs cover administration, processing and the judging of the entry. A submission of entry acknowledges acceptance of these rules.

My client has revoked the right for me to enter work I’ve already paid for. We do not issue refunds, but please contact the awards coordinator if you need the entry removed from the judging or winners’ pool.

I’m getting error messages when I try to pay. If you entered your payment information incorrectly on your first attempt, any subsequent attempts will be declined, even if you change your payment type. Please close your browser and log back in to My Entries using the e-mail address that appears on your entry form. You should now be able to proceed with payment. If you continue to experience difficulties, please contact our customer service at 416-510-0909 x 21.

I want to change something after I’ve paid. Once an entry is paid, you cannot change the category, entry format or credits. A paid entry is final, so make sure you submit your entry and come back to it if it’s not final before proceeding to the payment fields.


Winners

All entrants will be notified in July 2017 via email. At that time, those selected as winning entrants will be required to submit high-res digital files for reproduction in the Student annual. Winners' certificates will be mailed separately, after the Student annual is published.

Winners FAQ

What do winners receive?

If I win, what image will you use for reproduction? When you are notified that you are a winner, full details will be provided on how to submit images for reproduction.

What rights do I retain if my work is chosen? You retain all rights of your images. If selected, you will need to grant us the rights to reproduce the image or images for both our online and print publications. If your work incorporates someone else’s imagery, get permission for its use, when possible, especially if you are a winner. It is the responsibility of the entrant to ensure that copyright is not infringed.


Contact

Questions? If you’ve checked all of the above sections and cannot find the answer to your question, or if you are having difficulty entering, contact our awards coordinator at awards@appliedartsmag.com, or 416-510-0909, ext. 27 (outside Toronto: 1-800-646-0347).


Disclaimer

Applied Arts is not responsible for damage or loss of any entry. Applied Arts cannot return entries. Applied Arts cannot guarantee the acceptance of entries received after the deadline. Applied Arts reserves the right to publish or exhibit entries in print or electronic formats, for use in the magazine or related promotions. Applied Arts assumes all entries are original and the property of the entrant, with all rights granted therein. Entries are non-refundable; costs cover administration, processing and the judging of the entry. Applied Arts requires entrants to provide full and final credits at the point of entry. A submission of entry acknowledges acceptance of these rules. All descriptions and credits are subject to be edited for length, clarity and grammar in accordance with the Applied Arts editorial style guide.