If this is your first time entering this year, review below or download the Applied Arts Awards Entry Kit. Some rules have changed.
The deadline for Student is May 25, 2018.
We can grant short extensions, but we cannot guarantee one. Endeavour to have your entry finalized by the posted deadline date.
The contest is international and open to post-secondary and high school students. Only digital entries are accepted for this competition.
High school students may only apply to the high school categories. The rest of the categories are for post-secondary students.
You may submit any work completed either as a school requirement or independently (personal work) during the course of your studies, during any year of your schooling, as long as you have not submitted the work to the Student Awards before.
If you graduated post-secondary school within the last year, you may submit work completed during your studies to the 2018 Student Awards, as long as you have not submitted the work to the Student Awards before.
NOTE: Provide a phone number and email address that you access regularly outside of school. All winners will be notified at the end of the regular school year and it is crucial that you are available to provide the images we need for print. Final description and credits must also be provided at the entry stage.
Do I need to get the rights of the subjects in my work? Although you do not need to send us a copy of release forms, we do suggest that you get them. If your work is chosen you will need to grant us the rights to reproduce the image or images for both our online and print publications, so you would most likely need to have these rights in place to protect yourself. Entrants that come back to us requesting we don’t run their winning work because they don’t have the rights will not be refunded for their entry. Note that student work is often exempt from copyright rules.
I'm a high school student. Can I enter? There are a limited number of categories available for high school students in the Student Awards. The rest of the categories are open only to post-secondary students attending college, university or other type of art school.
Advertising, Design, Photography, Illustration
For the full list of Student categories, download our Applied Arts Awards Entry Kit.
Can I enter a piece in multiple categories? Yes. In your account on the My Entries home page, click “Copy” on any entry you have created. Or, after you’ve finished an entry, click “Submit in another category.” A duplicate entry will be created with all the same information. Be sure to change the discipline and entry category to the new one you want to apply to.
Which category does my entry belong in? Often the best way to understand a category is to see previous work that won in that category. Check our Winners Gallery for examples. If you still have questions regarding our categories or require assistance in selecting the appropriate category, contact firstname.lastname@example.org.
Is my entry a single or a series? A single means one piece, and series means you are submitting more than one piece of the same project to a maximum of three. A campaign, unless specified otherwise in the Applied Arts Awards Entry Kit, is up to six pieces. If an entry contains more than the specified images, we will either contact you to split the submission into multiple entries, or choose which ones will be judged, so it’s best to stick to the indicated numbers for single, series and campaign.
Once you pay for your entries, credits are FINAL.You can work on your entries, save and log out if you are still collecting credit information. Only proceed with payment once your credits and descriptions are complete.
We will reproduce these credits in the magazine and in our online winners gallery alongside your winning image(s). Credits are reproduced in the order that you specify. Review your credits and their sort order carefully! Only the first 6 credits will appear in print, whereas all of your credits will appear online. A sample credit entry is in the entry form on the My Entries page.
After the time of payment, credits will not be changed so please carefully review titles, spellings and contact information.
Judges & Scoring
As of 2018, all Applied Arts Awards programs are judged online. We no longer accept hard copies for any competition.
Applied Arts contests are judged by panels of highly regarded industry professionals and experts in a rigorous process. Every entry is scored independently on creative merit, technical excellence and suitability for end use. Discussion is not permitted and judges must abstain from voting for their own work. Entries that meet our pre-determined cut-off score are published. Check back soon for our list of confirmed judges.
Preparing & Submitting Entry Material
- File Format: JPG, PDF, GIF
- File Size: 5 MB maximum, with a maximum width of 1,024 pixels and height of 768 pixels
- Resolution: 72 dpi
- Colour Mode: RGB
Broadcast (TV, Radio, Digital Video, etc.)
Upload your piece to a video-hosting site such as YouTube or Vimeo, or a non-branded website, and provide the URL. Link must remain active throughout the judging period.
Interactive Web-Based Entries or Apps
Provide the URL in the File Upload section on your entry form. Link must remain active throughout the judging period.
NOTE: Entry material requirements specific to each category can be found in the Applied Arts Awards Entry Kit.
Entering is easy with the following four steps.
Step 1: Create an Account
Visit the My Entries page. Your account with My Entries will be used to manage, create, edit and pay for entries. Ensure you provide a telephone number and e-mail address that you access regularly should there be a question about your entry.
Step 2: The Entry Form
ALL entrants must complete an online entry form in My Entries, regardless of payment method, to be eligible for entry.
In My Entries, click “Submit a new entry in one of the awards.” Select the award program you want to enter, which will then allow you to review the information included in this entry kit. Then click "Enter Now." Move through the form and include all required fields. Use this entry kit to review categories and their individual material requirements before you choose from the category drop-down menu.
For series entries, only ONE form needs to be submitted per series. Write all the titles in the “Title” field, separated by a slash between each (ex. Title 1/Title 2/Title 3). If you are entering an image as both a Single and as part of a Series, a separate entry form must be created for the single and then for the series, with each entry each containing only the image(s) you want judged.
If your entry is hosted on a site and you choose "URL" as your Entry Format, a separate URL field will appear where you can add your entry website, YouTube or Vimeo video, etc. You may also specify technical requirements, such as recommended browsers, usernames or passwords, although this is not mandatory.
Step 3: File Upload
Once you have saved your entry, you will arrive at a "Thank You" page where you can upload files if you have chosen Digital Upload as your entry format—although you can return to do this later so long as the entry is not paid.
Review the material requirements in the Applied Arts Awards Entry Kit before you upload your files (.jpg, .gif or .pdf only). Any additional material requirements pertinent to the category you’re entering can be found in the category descriptions in the entry kit.
If you arrive at the "Thank You" page and have chosen URL as your entry format, or if you don’t want to upload files right away, you have the option to submit another entry into the same award or another award, or proceed to payment.
You also have the option to re-submit your previous entry to another category within the same award. This option will retain the information that you submitted, including credits and description, but you may still change any fields. You will be required to re-select the Entry Category. You will also be required to re-upload any files.
If you are selected as a winner, you will be notified by e-mail. Only then will we require high-resolution files of print work, stills, radio or video. We only accept low-res files on entry to the Applied Arts Awards.
Step 4: Review Your Credits & Entries
Review your credits before making final payment to be sure all information is accurate, or save and come back at a later date to add more entries, or to edit any existing unpaid entries.
All entries must be submitted with final credits andpaid before the posted deadline, or your entries may not be judged in the competition.
NOTE: We now require complete credits at the entry stage. This information will be used in both the magazine and in our Winners’ Gallery online if your entry is chosen as a winner. Credits will be reproduced in the order that you specify, so please be sure to review this information carefully. Only the first 6 credits will appear in print, with all credits appearing online, so the order matters. See the “Credits” section above for more information.
Entry Material FAQ
Can I submit a hard copy or disk? No. We accept digital entries only for all competitions. Entering is quick and easy, with entry, file upload and payment completed in a few simple steps.
The program crashed. Did I lose everything? No. In My Entries, you will have the opportunity to review your entries saved so far and submit additional entries. This will simply generate a new confirmation email when you complete your entries with payment.
The file I uploaded won’t show me a preview. You may not see the image preview if you haven’t followed the specs outlined above. Check your file and re-upload. If you continue to experience difficulties, contact email@example.com.
I uploaded the wrong file. You can resubmit images at any time. Click REMOVE beside the appropriate file and re-upload your image.
Why do I have to re-upload files if I have copied an entry? Each entry is assigned a unique entry number. In order to get the work judged, it must be separately attached to every entry submitted.
Can I direct the judges through my entry? If you have selected URL as your entry format, you may outline a path for the judges to follow that highlights the best elements of your entry. You may also include any necessary usernames and passwords.
Payment & Refunds
Entry fees vary. Check each awards program in this entry kit for entry fees. Pay for all or only some of your entries at any given time—just select which entries you want to pay for.
The payment option is on the My Entries home page. Payments can be made by Interac, Visa, MasterCard or American Express (Amex on Canadian payments only at this time). For U.S. and foreign entries, submit fees in US funds.
We only accept cheque, money order or direct deposit in special circumstances. These cases must be pre-approved. Contact firstname.lastname@example.org with your request.
If you are entering a piece as both a Single and as part of a Series, ensure there are two separate entries on My Entries—one for the Series and one for the Single. Keep a record of your submissions.
If you are a teacher submitting on behalf of your students for the Student competition, see the FAQ below.
Can I submit more entries after paying? In My Entries, you will have the opportunity to submit additional entries even if yours have been paid. This will simply generate a new confirmation email when you complete your entries with payment.
Can I get a refund? Entries are non-refundable; costs cover administration, processing and the judging of the entry. A submission of entry acknowledges acceptance of these rules.
My client has revoked the right for me to enter work I’ve already paid for. We do not issue refunds, but contact email@example.com if you need the entry removed from the judging or winners’ pool.
I’m getting error messages when I try to pay. If you entered your payment information incorrectly on your first attempt, any subsequent attempts will be declined, even if you change your payment type. Close your browser and log back in to My Entries. You should now be able to proceed with payment. If you continue to experience difficulties, contact firstname.lastname@example.org.
I want to change something after I’ve paid. Once an entry is paid, you cannot change the category, entry format or credits. A paid entry is final, so make sure you submit your entry and come back to it if it’s not final before proceeding to the payment fields.
How do students enter and pay? Students can enter on their own, or teachers may submit on their behalf. Once payment is processed, an invoice is issued.
If you are a teacher with a large volume of student entries to submit and would like to organize payment through your school, you can contact email@example.com for a School Group Code. Each student must complete an online entry form (including final credits and a description, which will be used in the event that the entry wins) and upload the corresponding images as part of this process. Then select School Code under Payment Method to finalize the entries. Once all students have submitted their entries, contact us with your School Group Code so that we can process your payment for the group.
All entrants will be notified in July 2018 via email. At that time, those selected as winning entrants will be required to submit high-res digital files for reproduction in the Student annual. Winners’ certificates will be mailed separately, after the Student annual is published.
What do winners receive?
- Their work published in print in the Fall 2018 issue
- A complimentary copy of the Fall 2018 issue
- Their work published online in our Winners’ Gallery and Awards Archive
- Digital tear sheets of their work
- A personalized, embossed awards certificate for every winning entry signed by noted designer Georges Haroutiun, the founder of Applied Arts
- Their work displayed at related Applied Arts events attended by our network of creative professionals.
If I win, what image will you use for reproduction? When you are notified that you are a winner, full details will be provided on how to submit images for reproduction.
What rights do I retain if my work is chosen? You retain all rights of your images. If selected, you will need to grant us the rights to reproduce the image or images for both our online and print publications.
Questions? If you’ve checked all of the above sections and cannot find the answer to your question, or if you are having difficulty entering, contact firstname.lastname@example.org.
Applied Arts reserves the right to amend these rules throughout the competition, and to publish or exhibit entries in print or electronic formats, for use in the magazine or related promotions. Applied Arts assumes all entries are original and the property of the entrant, with all rights granted therein. Entries are non-refundable; costs cover administration, processing and the judging of the entry. Applied Arts requires entrants to provide full and final credits at the point of entry. A submission of entry acknowledges acceptance of these rules. All descriptions and credits are subject to be edited for length, clarity and grammar in accordance with the Applied Arts editorial style guide.