To All Awards

If this is your first time entering this year, please review all sections below. Some rules have changed.

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Deadlines

The Extended Deadline for Advertising is April 21, 2017.

We do grant short extensions, but we cannot guarantee one. You should therefore attempt to have your entry finalized by the deadline date.


Eligibility

Eligibility FAQ

The contest is international and open to all forms of professional work created between February 2016 and March 2017 (but not entries that have been submitted into last year’s competition). Maximum hard-copy entry size is 22 x 26 inches. See Preparing & Submitting Entry Material below for more information on acceptable formats.

Can students enter? No. Students may enter the Student competition, which contains a number of advertising categories.

Do I need to get the rights of the subjects or client approval? Although you do not need to send us a copy of release forms, we do suggest that you get them. If your work is chosen you will need to grant us the rights to reproduce the image or images for both our online and print publications, so you would most likely need to have these rights in place to protect yourself. Entrants that come back to us requesting we don’t run their winning work because they don’t have the rights will not be refunded for their entry.


Entry Fees

Advertising
Single: $75
Series (up to 3 pieces): $100
Entire Campaign (5 to 9 pieces submitted in the form of a campaign video): $175

Broadcast
Single: $125
Series (up to 3 pieces): $175

Interactive
Single: $140
Series: $150
Online Campaign: $175
Integrated Campaign: $175

Young Blood
Single: $60
Series (up to 3 pieces): $75
Entire Campaign (5 to 9 pieces submitted in the form of a campaign video): $100
Interactive Advertising Single: $75
Interactive Advertising Series: $80


Categories

Most categories now have the option to send in hard copy entries OR upload them digitally. You will see your options beside each category name. We strongly recommend some categories to be submitted in hard copy based on judges’ feedback. You will encounter a pop-up when you submit your entry form if you are entering one of these categories.

HC- Hard copy
D- Digital

For the full list of Advertising categories, download our Advertising Category PDF, or for all Applied Arts Awards categories, download our Comprehensive Category PDF.

Categories FAQ

Can I enter a piece in multiple categories? Yes. In your account on the My Entries page, click “Submit in another category” on any entry you have created. A duplicate entry will be created with all the same information. Just be sure to change the discipline and entry category to the new one you want to apply to.
 
Which category does my entry belong in? Often the best way to understand a category is to see previous work that won in that category. Check our Winners Gallery for examples. If you still have questions regarding our categories or require assistance in selecting the appropriate category, please contact our awards coordinator at 416-510-0909 x27 or awards@appliedartsmag.com.
 
Is my entry a single or a series? A single means one piece, and series means you are submitting more than one piece of the same project to a maximum of three. If an entry contains more than three images, the three that are to be judged must be identified.

Where are the complete categories you used to have? In some cases, we have combined Series and Complete into one category, and in others we have renamed Complete into Entire Campaign to avoid confusion.

What is the Young Blood category? Young Blood is a series of categories open only to entrants who have been out of school for 5 years or less. As with all categories, they are judged on creative excellence, technical merit and suitability for end use, but the jury takes into account the level of professional experience.


Credits

Once you pay for your entries, credits are FINAL. You have the opportunity to work on your entries, save and log out if you are still collecting credit information. Only proceed with payment once your credits and descriptions are complete.

We will reproduce these credits in the magazine and in our online winners gallery alongside your winning image(s). Credits will be reproduced in the order that you specify. Review your credits and their sort order carefully! Only the first 6 credits will appear in print, whereas all of your credits will appear online.

After the time of payment, credits will not be changed so please carefully review titles, spellings and contact information.


Judges & Scoring

Judges & Scoring FAQ

Applied Arts contests are judged by panels of highly regarded industry professionals and experts, in a rigorous process. Every entry is scored independently, based on creative merit, technical excellence and suitability for end use. Interactive categories are also judged on functionality and interactivity. Discussion is not permitted and judges must abstain from voting for their own work. Judging for Advertising takes place in June. Entries that meet our pre-determined cut-off score are published. Check back soon for our list of confirmed judges.


Preparing & Submitting Entry Material

Entering is easy with the following five steps.

Step 1: Create an Account

When you click Enter Now at the top of this page, you’ll be asked to Create an Account with an email and password. This account will be used to manage all of your entries. Once you’ve created that account, you can create, edit and pay for entries on the My Entries page.

Step 2: The Entry Form

ALL entrants must complete an online entry form, regardless of payment or material submission method, to be eligible for entry.

On the main My Entries page, click on “Submit a new entry in one of the awards.” You can then select which award program you’ll be entering, and have the chance to review this FAQ information. When you’re ready, click the Enter Now button below or at the top of the page.

For series entries, only ONE form needs to be submitted per series. Please put all the titles in the “Title” field, separated by a slash between each. If you are entering an image as both a Single and as part of a Series, a new entry must be created with only the image you want judged.

Step 3: Review Your Credits and Entries

Review your credits before making final payment, to be sure all information is accurate, or save and come back at a later date to add more entries.

NOTE: We now require complete credits at the entry stage. This information will be used in both the magazine and in our Winners’ Gallery online if your entry is chosen as a winner. Credits will be reproduced in the order that you specify, so please be sure to review this information carefully. Only the first 6 credits will appear in print, with all credits appearing online, so the order matters. See the “Credits” section above for more information.

Step 4: Acceptable Formats & File Submission

Plan how you are going to submit your entries. Most categories have the option to send in hard copy entries OR upload them digitally. Some are digital only. Download our Advertising Categories PDF to see the full list.

We strongly recommend some categories to be submitted in hard copy based on judges’ feedback. You will encounter a pop-up when you submit your entry form if you are entering one of these categories.

HARD-COPY ENTRIES
Maximum entry size is 22 x 26 inches.

We require that entrants who chose the hard copy option when filling out the form to submit their work in hard-copy format, to ensure that our judges observe the work in its original, intended state. This ensures the fairest and most accurate judging procedure. If you choose hard copy, do not also submit digital for the same category or the digital will be disqualified.

If you chose the hard copy option, there will be tags to print out and lightly affix to the back of your entries before sending in to the Applied Arts office. Once you have submitted your entry, an email confirmation will be sent to you. Within that email will be ID tags. Please match these tags to your titled entries and lightly tape or paper clip (no glue please) to the back of EVERY piece being entered and mailed, no matter whether it is a Single or part of a Series. ID tags on Series entries should be labeled 1 of 3, 2 of 3, etc.

If you are entering a piece as both a Single and as part of a Series or, a duplicate copy with its own entry form and fee must be submitted.

Entrants in non-broadcast categories should submit their work in hard-copy format, to ensure that our judges observe the work in its original, intended state. However, we do acknowledge that there are cases when an entrant simply cannot submit hard copies, so you will see some non-broadcast categories will allow for a digital file upload or URL entry. You will find your entry format option on the entry form after you have selected your category.

Advertising Print & Collateral
Many categories in the Advertising and Young Blood sections require physical pieces/photographic representations to be mailed into our office. Unless there is an option under your chosen category to select Digital on the Entry Form, then that means prints need to be mailed to us.

Once you have submitted your entry, an email confirmation will be sent to you. Within that email will be ID tags. Please match these tags to your titled entries and lightly tape or paper clip (no glue please) to the back of EVERY piece being entered and mailed, no matter whether it is a Single or part of a Series. ID tags on Series entries should be labeled 1 of 3, 2 of 3, etc. We accept printed copies, colour laser proofs, colour copies, digital inkjet prints, tear sheets, pages or spreads, printed samples, photographic reprints, brochures, posters, etc. Maximum entry size is 22 x 26 inches. If an image is bigger than this, scale it down and reprint or enter as a digital file.

If you are sending a poster, deliver it in a flat package. We do not recommend mailing tubes, since they (and the posters inside them) usually arrive damaged. Instead, package your entries securely in a flat container and mark “Applied Arts Advertising Awards” on the outside. If more than one package is sent, clearly indicate on the outside “Package ___ of ___ packages.” To prevent customs charges or delays, U.S. and international entries (and courier slips) must be marked: UNSOLICITED CONTEST ENTRY – NO COMMERCIAL VALUE. We recommend that U.S. and international entries be sent by mail or courier, not airfreight. We do not accept CODs. Applied Arts is not responsible for customs or clearance costs, or lost or damaged entries.

If your entry is very flimsy or includes many small pieces, and you feel it must be mounted on something, please back it with lightweight cover stock paper or thin cardboard. Otherwise, DO NOT mount your entries.

Mail to:
Applied Arts Awards - Advertising
65 Overlea Blvd.
Suite #105
Toronto, Ontario
M4H 1P1


Entire Advertising Campaign
Campaign video to be uploaded or viewable by URL. Entries should consist of six to nine ads from at least TWO of the following: print, broadcast, digital or collateral.


DIGITAL ENTRIES
Digital files should be in .mov or mp4 format. Compress using H.264 codec to 640x480 or 640x360. Maximum QuickTime or MP4 file size is 15MB for file uploads. Web entries must include an active URL. Alternatively, create a non-branded landing page containing all entry elements. To ensure a fair and bias-free judging process, branded landing pages will not be permitted.
 
TV/Cinema/Video/Motion Graphics
All video entries must uploaded as a digital file or be viewable online with a URL. We are no longer accepting entries on tape, CD or DVD.

Digital files should be in .mov or .mp4 format. Compress using H.264 codec to 640x480 or 640x360. Maximum QuickTime file size is 15MB for file uploads. Alternatively, you may submit a URL on the entry form so that your entry can be viewed online. Only ONE URL is permitted per entry.

Interactive Advertising
For Interactive Advertising categories, a URL field will appear, allowing you to add your digital site or landing page to direct judges through your entry. You can also specify technical requirements. For Integrated or Environmental Campaign, you must include both online and offline elements in your submission. The dominant portion of the campaign must be the online elements. A minimum of one offline media platform is required (e.g., print, out of home, broadcast, etc.). Please use a landing page to incorporate all elements of your campaign. Landing pages must be non-branded to ensure a fair and bias-free judging process. The components of the entry must be viewable online through a single entry URL. If multiple URLs are required, use a landing page.


Radio
All Radio entries must be uploaded as a digital file or playable online via a URL. We are no longer accepting entries on tape, CD or DVD. Digital files should be in .mp3 (stereo) format with a compression ratio of 22:1. One .mp3 per entry. Alternatively, you may submit a URL so that your entry can be viewed online. Only ONE URL is permitted per entry. Include a 6-second leader for all entries. For series, edit spots together and include one second between each spot. Alternatively, create a non-branded landing page containing all entry elements.

Step 5: Upload Your File

Once you have completed the entry form, you will be asked to upload any digital entries. Follow the instructions on how to do this.

Once you have uploaded your files you have the choice of submitting another entry or proceeding to the payment stage. You may either submit a new entry or submit your previous entry into an additional category. This option will retain the information that you submitted for your previous entry, including credits and a description. You will be required to fill in the Entry Category. You will also be required to re-upload your images.

NOTE: If you are selected as a winner, you will be notified by email and asked to send us high-resolution images. Digital/motion winners will be required to provide six screen grabs and a Quicktime file. Radio winners will be required to provide a script for each winning entry for reproduction in the annual as well as a copy of the .mp3. MP3 files will be accessible on the website in the Winners Gallery.

Entry Material FAQ

Can I submit a hard copy and digital for the same entry? No. If you send in both, your digital entry will be disqualified. You may enter some categories as digital and others as hard copies, depending on your preference.

Can I submit multiple entries to motion graphics/broadcast on a tape, DVD or CD? No. We no longer accept motion graphics or broadcast submissions on tape, DVD or CD. All files must be uploaded using our online form during the entry process. Please refer to Acceptable Formats above for specs.

I didn’t get the email back after I entered with the IDs to attach to my hard copy entries. Contact our awards coordinator at awards@appliedartsmag.com with your entry number. DO NOT attempt to make your own entry form. We can forward a copy of the form directly to you.

The program crashed. Did I lose everything? You can log back in and access your entries at any stage on the My Entries page. using the login and password created when you made your account.

Can I direct the judges through my interactive entry?
If you have selected an Interactive Advertising category, a section in the entry form appears where you can outline a path for the judges to follow that highlights the best elements of your entry. You should also include any necessary user names and passwords, and indicate whether there are specific requirements, such as preferred browsers, applications, etc.

The file I uploaded won’t show me a preview. You may not see the image preview if you haven’t followed the specs outlined in the Preparing Entry Material section above. Please check your file and re-upload. If you continue to experience difficulties, please contact our awards coordinator at 416-510-0909 x 27 or awards@appliedartsmag.com.

I uploaded the wrong file. You can resubmit images at any time. Simply click REMOVE beside the appropriate file and re-upload your image.

The entry form states “do not send original material.” What does that mean? You should not send your ONLY version of an item (print, etc.), because it will not be returned. Instead, a copy should be provided.

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Payment & Refunds

Payments can be made by Visa, MasterCard or American Express (we are accepting Amex on Canadian payments only at this time). For U.S. and foreign entries, submit fees in US funds.

If you require an alternate payment method, we can only accept cheque or money order in special circumstances. These cases must be pre-approved by Applied Arts. Contact Vicki at vicki@appliedartsmag.com with your request.

If you are entering a piece as both a Single and as part of a Series, ensure there are two entries on the My Entries page — one for the Series and one for the Single. Please keep a record of your submissions.

Payment FAQ

Can I submit more entries after paying? Logging in at My Entries, you will have the opportunity to submit additional entries. This will simply generate a new confirmation email when you complete your entries with payment.

Can I get a refund? Entries are non-refundable; costs cover administration, processing and the judging of the entry. A submission of entry acknowledges acceptance of these rules.

My client has revoked the right for me to enter work I’ve already paid for. We do not issue refunds, but please contact the awards coordinator if you need the entry removed from the judging or winners’ pool.

I’m getting error messages when I try to pay. If you entered your payment information incorrectly on your first attempt, any subsequent attempts will be declined, even if you change your payment type. Please close your browser and log back into the My Entries page using the e-mail address that appears on your entry form. You should now be able to proceed with payment. If you continue to experience difficulties, please contact our customer service at 416-510-0909 x 21.

I want to change something after I’ve paid. Once an entry is paid, you cannot change the category, entry format or credits. A paid entry is final, so make sure you submit your entry and come back to it if it’s not final before proceeding to the payment fields.


Winners

All entrants will be notified in June 2017 via email. At that time, those selected as winning entrants will be required to submit high-res digital files for reproduction in the Advertising annual. Winners’ certificates will be mailed separately, after the Advertising annual is published.

Winners FAQ

What do winners receive?

If I win, what image will you use for reproduction? When you are notified that you are a winner, full details will be provided on how to submit images for reproduction.

What rights do I retain if my work is chosen? You retain all rights of your images. If selected, you will need to grant us the rights to reproduce the image or images for both our online and print publications.

My client has revoked the right for me to enter work I’ve won for. We do not issue refunds in these cases, but please contact the awards coordinator if you need the entry removed from the winners’ pool.


Contact

Questions? If you’ve checked all of the above sections and cannot find the answer to your question, or if you are having difficulty entering, contact our awards coordinator at awards@appliedartsmag.com, or 416-510-0909, ext. 27 (outside Toronto: 1-800-646-0347).


Disclaimer

Applied Arts is not responsible for damage or loss of any entry. Applied Arts cannot return entries. Applied Arts cannot guarantee the acceptance of entries received after the deadline. Applied Arts reserves the right to publish or exhibit entries in print or electronic formats, for use in the magazine or related promotions. Applied Arts assumes all entries are original and the property of the entrant, with all rights granted therein. Entries are non-refundable; costs cover administration, processing and the judging of the entry. Applied Arts requires entrants to provide full and final credits at the point of entry. A submission of entry acknowledges acceptance of these rules. All descriptions and credits are subject to be edited for length, clarity and grammar in accordance with the Applied Arts editorial style guide.